Easy Invoice and Simple Invoices are both invoicing tools for freelancers and small businesses but they differ quite a bit in what they offer. Each platform has its own trade-offs, tailored to different workflows, budgets and growth plans.
Simple Invoices doesn’t have features like expense tracking and automatic payment reminders that Easy Invoice does well. It also has customizable invoice templates with brand options. However, Simple Invoices has project-based billing which is perfect for agencies or contractors who bill by project milestones. Both platforms have important features like recurring billing automation, tax handling, user permissions and file uploads. Neither tool offers time and mileage tracking, so additional tools are needed for service pros with complex hour-logging needs.
Both services have a free plan & a 14 day free trial. Easy Invoice is free and has no monthly limit. Simple Invoices costs $15/month or $149/year and has unlimited clients. Easy Invoice is limited to 6 user accounts while Simple Invoices has no limit on number of users. Only Simple Invoices has details on payment processing fees. They list Stripe at 2.9% + $0.30 and PayPal at 3.49% + $0.49 per transaction.
Simple Invoices has a lot of integrations, connecting with popular accounting software like QuickBooks, Xero and FreshBooks, as well as CRMs like HoneyBook, Pipedrive and Salesforce. It also supports many payment gateways like credit cards and PayPal. Easy Invoice offers several payment gateways but doesn’t specify accounting or CRM integrations and doesn’t offer API access. Simple Invoices recommends Invoice Ninja as an API alternative but it needs a third party workaround.
Easy Invoice has better data protection, offering encryption and GDPR compliance while Simple Invoices does not have such confirmations. Easy Invoice also automates backups while Simple Invoices requires manual backups. Easy Invoice provides email support, Simple Invoices relies on community forums and documentation. Neither guarantees 24/7 support. Both services have help centers and mobile apps for both iOS and Android.
Easy Invoice is designed for solo freelancers and small teams who care about security and GDPR compliance, particularly in English-speaking markets. Simple Invoices is more appropriate for small businesses doing project work. It offers better multi-lingual support and more integrations with accounting and CRM software, making it more scalable for larger teams.
| Easy Invoice | Simple Invoices | |
|---|---|---|
| Core Features | ||
| Custom Templates | Customizable invoice templates with branding support | Yes |
| Send Estimates / Quotations | Yes | Information not available |
| Recurring Billing Automation | Yes | Yes |
| Expense Tracking | Yes | No |
| Time Tracking | No | No |
| Mileage Tracking | No | No |
| Automated Payment Reminders | Yes | No |
| Project-Based Billing | No | Yes |
| Tax Handling | Yes | Yes |
| User Permissions / Role Management | Yes | Yes |
| File Uploads | Yes | Yes |
| Pricing and Plans | ||
| Free Plan Availability | Yes | Yes |
| Pricing Range | Free/basic access available | Monthly: $15/month Annual: $149/year (2 months free) |
| Trial Period | 14 days | 14 days |
| User Limits | Up to 6 users per subscription account | Hosted Platform: Unlimited users Other subscriptions: Not specified |
| Client Limits | Not specified | Unlimited clients |
| Storage Limits | Not specified | Information is not available |
| Payment Processing Fees | Not specified | Stripe: 2.9% + $0.30 per successful card charge PayPal: 3.49% + $0.49 per transaction |
| Ease of Use | ||
| User Interface | Simple | Simple |
| Onboarding Experience | Yes | Community forums, user guides, installation and setup guides |
| Mobile App Availability | Both iOS and Android | Both iOS and Android |
| Mobile App Functionality | Create and send invoices/estimates, record expenses, track payments, run reports, multi-device cloud sync | Invoice creation and management, estimates and receipts, expense tracking |
| Integration | ||
| Payment Gateways Supported | Multiple gateways supported | Credit cards, PayPal |
| Accounting Software Compatibility | Not specified | QuickBooks, Xero, FreshBooks |
| CRM Integration | Not specified | HoneyBook, Pipedrive, Salesforce |
| API Availability | No | Invoice Ninja integration available |
| Reporting & Analytics | ||
| Bank Connections | Not specified | No |
| Pre-Built Financial Reports | Yes | Yes |
| Custom Report Creation | Limited | Yes |
| Security & Compliance | ||
| Dashboard Metrics | Yes | Yes |
| Data Encryption | Yes | No |
| GDPR Compliance | Yes | No |
| Backup Options | Automatic | Manual backups |
| Customer Support | ||
| Support Channels | Community Forums, Documentation | |
| Help Center / Knowledge Base | Yes | Yes |
| 24/7 Support | Not specified | No |
| Adaptability | ||
| Multi-Currency Support | Yes | Yes |
| Localization | English primarily | English, Spanish, French, German, Italian, Dutch, Portuguese |
| Industry-Specific Customization | Limited | No |
| Scalability | Freelancers and SMBs | Freelancers and Small Businesses |
| Read Easy Invoice Review | Read Simple Invoices Review |
