The decision between Invoicely and Xero, two business invoicing solutions that serve varying user requirements and business sizes which depends on the particular needs and financial constraints of the company.
For freelancers and startups, Invoicely offers a freemium pricing model with a monthly starting price of $0 and paid tiers of $9.99, $19.99 and $29 respectively. With a 30-day free trial, Xero provides a premium solution without a free plan.
Xero and Invoicely are both efficient invoicing systems that provide recurring billing, estimates and editable templates but their advanced features are different. Although Invoicely is straightforward, it does not integrate accounting software, provide project-based billing or provide API access. Enterprise-level features and API accessibility are provided by Xero.
Xero is a business ecosystem hub with numerous CRM integrations, wide accounting software compatibility and robust API functionality whereas Invoicely is a stand-alone invoicing solution with minimal payment gateway support.
Both Invoicely and Xero are easy-to-use accounting platforms. Invoicely emphasizes simplicity while Xero provides extensive features, mobile functionality and round-the-clock customer service.
Xero is appropriate for companies needing full financial management, numerous integrations and expansion potential while Invoicely is best suited for cost-conscious independent contractors and solopreneurs with dependable timekeeping and invoicing. Xero also provides better long-term value.
| Invoicely | Xero | |
|---|---|---|
| Core Features | ||
| Custom Templates | Multiple customizable templates | Customizable invoice templates with branding alignment |
| Send Estimates/Quotations | Yes | Yes |
| Recurring Billing Automation | Yes | Yes |
| Expense Tracking | Yes | Yes |
| Time Tracking | Yes | Yes |
| Mileage Tracking | Yes | Yes |
| Automated Payment Reminders | Yes | Yes |
| Project-Based Billing | No | Yes |
| Tax Handling | Yes | Yes |
| User Permissions/Role Management | Limited | Yes |
| File Uploads | Yes | Yes |
| Pricing and Plans | ||
| Free Plan Availability | Yes | No |
| Pricing Range | Free: $0/month Basic: $9.99/month Professional: $19.99/month Enterprise: $29/month |
Early: $20/month Growing: $47/month Established: $80/month |
| Trial Period | No trial (free plan available) | 30-day free trial available |
| User Limits | Free: 1 user Basic: Up to 2 users Professional: Up to 10 users Enterprise: Up to 25 users |
Varies by plan – Early plan supports basic users |
| Client Limits | Free: 3 clients Basic: 25 clients Professional: 100 clients Enterprise: Unlimited clients |
Plan-specific limits |
| Storage Limits | Not mentioned | No specific limits mentioned |
| Payment Processing Fees | Varies by payment gateway | Standard payment gateway fees apply |
| Ease of Use | ||
| User Interface | Simple | Simple – One of the most user-friendly accounting solutions |
| Onboarding Experience | Yes, basic guides | Yes |
| Mobile App Availability | iOS | iOS and Android |
| Mobile App Functionality | Basic invoicing and payment management | Core invoicing and accounting features supported |
| Integration | ||
| Payment Gateways Supported | PayPal, Stripe, and other major gateways | Multiple gateways including Stripe, PayPal, GoCardless |
| Accounting Software Compatibility | No | Yes – Broader range of integration options than many competitors |
| CRM Integration | No | Multiple CRM integrations available |
| API Availability | No | Yes |
| Reporting & Analytics | ||
| Bank Connections | No | Yes |
| Pre-Built Financial Reports | Yes, basic reports | Yes |
| Custom Report Creation | No | Yes |
| Security & Compliance | ||
| Dashboard Metrics | Yes | Yes |
| Data Encryption | Yes | Yes |
| GDPR Compliance | Yes | Yes |
| Backup Options | Automatic | Automatic – Cloud-based backup system |
| Customer Support | ||
| Support Channels | Email support | 24/7 online support |
| Help Center/Knowledge Base | Yes | Yes |
| 24/7 Support | No | Yes |
| Adaptability | ||
| Multi-Currency Support | Yes | Yes |
| Localization | English primarily | Yes |
| Industry-Specific Customization | No | Yes |
| Scalability | Freelancers to Small Businesses | Freelancers to SMBs – Designed for small businesses and solopreneurs with room to grow |
| Read Invoicely Review | Read Xero Review |
