When it comes to business billing, Zoho Invoice and Xero are both options with extensive feature sets but they target various market niches with unique pricing schemes and unique advantages.
Xero and Zoho Invoice provide quotes, automated invoicing, expense tracking and customized templates. With a free plan that includes an infinite number of clients and features, Zoho Invoice’s pricing structure appeals to users on a tight budget.
With support for payment methods like Stripe, PayPal, and GoCardless, Xero provides excellent third-party compatibility and integration capabilities. Although Zoho Invoice has limited integration capabilities, it makes use of native Zoho CRM connectivity and API connections. Businesses may be impacted by Xero’s 24/7 online support.
User-friendly iOS and Android smartphone applications are available on both platforms because Zoho Invoice is fully mobile-friendly, users can send invoices and reminders with ease. Xero allows for basic accounting and invoicing activities on mobile devices and markets itself as one of the most user-friendly accounting solutions available while Zoho Invoice is commended for its intuitive style.
With a free plan for testing invoicing software, Zoho Invoice is perfect for independent contractors, startups and small businesses with little funding. Complete accounting features, smooth workflow integration and a subscription model for 24/7 support and premium features are all provided by Xero.
Zoho Invoice is the best option for companies with limited funds or those who thoroughly test invoicing software before making a purchase, so pick it if cost-effectiveness and necessary invoicing features are your top concerns. If your company needs reliable integrations, round-the-clock customer support and sophisticated accounting features that make the subscription investment worthwhile, choose Xero. This is especially true for businesses that use multiple software tools and need seamless workflow integration.
| Xero | Zoho Invoice | |
|---|---|---|
| Core Features | ||
| Custom Templates | Customizable invoice templates with branding alignment | Multiple customizable templates with logo and branding options |
| Send Estimates/Quotations | Yes | Yes |
| Recurring Billing Automation | Yes | Yes |
| Expense Tracking | Yes | Yes |
| Time Tracking | Yes | Yes |
| Mileage Tracking | Yes | Yes |
| Automated Payment Reminders | Yes | Yes |
| Project-Based Billing | Yes | Yes |
| Tax Handling | Yes | Yes |
| User Permissions/Role Management | Yes | Yes |
| File Uploads | Yes | Yes |
| Pricing and Plans | ||
| Free Plan Availability | No | Yes |
| Pricing Range | Early: $20/month Growing: $47/month Established: $80/month |
Standard:$29/month Premium:$69/month Custom |
| Trial Period | 30-day free trial available | Free plan serves as extended trial |
| User Limits | Varies by plan – Early plan supports basic users | Varies by plan – Free plan supports basic user needs |
| Client Limits | plan-specific limits | Unlimited clients on free plan |
| Storage Limits | No specific limits mentioned | Cloud-based storage, data synced across devices |
| Payment Processing Fees | Standard payment gateway fees apply | Standard payment gateway fees apply |
| Ease of Use | ||
| User Interface | Simple – One of the most user-friendly accounting solutions | Simple – Easy-to-use interface noted by users |
| Onboarding Experience | Yes | Yes |
| Mobile App Availability | Available for iOS and Android | Available for iOS and Android |
| Mobile App Functionality | Core invoicing and accounting features supported | Full functionality – Can send invoices and reminders from mobile |
| Integration | ||
| Payment Gateways Supported | Multiple gateways including Stripe, PayPal, GoCardless | Multiple payment gateways supported for online payments |
| Accounting Software Compatibility | Yes – Broader range of integration options than many competitors | Connects to Zoho Ecosystem and other apps |
| CRM Integration | Multiple CRM integrations available | Native Zoho CRM integration, third-party CRMs via API |
| API Availability | Yes | Yes |
| Reporting & Analytics | ||
| Bank Connections | Yes | No |
| Pre-Built Financial Reports | Yes | Yes |
| Custom Report Creation | Yes | Yes |
| Security & Compliance | ||
| Dashboard Metrics | Yes | Yes |
| Data Encryption | Yes | Yes |
| GDPR Compliance | Yes | Yes |
| Backup Options | Automatic – Cloud-based backup system | Automatic – Cloud-based with device sync |
| Customer Support | ||
| Support Channels | 24/7 online support | Email, Chat, Phone support available |
| Help Center/Knowledge Base | Yes | Yes |
| 24/7 Support | Yes | Limited 24/7 support |
| Adaptability | ||
| Multi-Currency Support | Yes | Yes |
| Localization | Yes | Yes |
| Industry-Specific Customization | Yes | Yes |
| Scalability | Freelancers to SMBs | Freelancers to SMBs |
| Read Xero Review | Read Zoho Review |
