Making the best business decision requires knowing how Simple Invoices and Xero differ from one another because they serve distinct market niches.
Simple Invoices is a straightforward invoicing platform that offers tax management, billing automation and personalized templates. It does not have sophisticated features like automated payment reminders or expense tracking. With these features, Xero provides a comprehensive accounting solution that is more reliable for companies.
For web users, Simple Invoices provides affordable plans with a free plan and paid options starting at $15/month. Essential mobile apps start at $6.99 while hosted platform options start at $99/month or $999/year. Xero offers a 30-day free trial along with a tiered pricing structure.
Both Xero and Simple Invoices are easy-to-use accounting programs with feature-rich interfaces. Both are highly mobile-friendly with Simple Invoices’ app covering expense tracking, estimates, receipts and invoice creation, management.
Simple Invoices offers competitive rates and compatibility with multiple payment gateways by integrating with credit cards, CRM platforms, Xero, FreshBooks and QuickBooks.
Xero is perfect for companies with stringent compliance requirements because it provides enterprise-level security with data encryption, GDPR compliance, automated cloud-based backups and round-the-clock support.
Business complexity and expansion objectives determine which invoicing software is best. Simple Invoices is best for basic requirements while Xero is best for thorough financial management.
| Simple Invoices | Xero | |
|---|---|---|
| Core Features | ||
| Custom Templates | Yes | Yes |
| Send Estimates/Quotations | Information is not available | Yes |
| Recurring Billing Automation | Yes | Yes |
| Expense Tracking | No | Yes |
| Time Tracking | No | Yes |
| Mileage Tracking | No | Yes |
| Automated Payment Reminders | No | Yes |
| Project-Based Billing | Yes | Yes |
| Tax Handling | Yes | Yes |
| User Permissions/Role Management | Yes | Yes |
| File Uploads | Yes | Yes |
| Pricing and Plans | ||
| Free Plan Availability | Yes | No |
| Pricing Range | Web: $15/month (all features, unlimited usage) Mobile App tiers: $6.99/month Essentials (Premium $15) Hosted platform: $99/month or $999/year (unlimited & email support) |
Early: $20/month Growing: $47/month Established: $80/month |
| Trial Period | 14 days | 30-day free trial available |
| User Limits | Hosted Platform: Unlimited users Other Subscription: Not specified |
Varies by plan – Early plan supports basic users |
| Client Limits | Unlimited | Plan-specific limits |
| Storage Limits | Information is not available | No specific limits mentioned |
| Payment Processing Fees | Stripe: 2.9% + $0.30 per card charge PayPal: 3.49% + $0.49 per transaction |
Standard payment gateway fees apply |
| Ease of Use | ||
| User Interface | Simple | Simple – One of the most user-friendly accounting solutions |
| Onboarding Experience | Simple Invoices Forum, User Guides, Installation and Setup Guides | Yes |
| Mobile App Availability | iOS and Android | iOS and Android |
| Mobile App Functionality | Invoice Creation & Management, Estimates & Receipts, Expense Tracking | Core invoicing and accounting features supported |
| Integration | ||
| Payment Gateways Supported | Credit cards, PayPal | Stripe, PayPal, GoCardless |
| Accounting Software Compatibility | QuickBooks, Xero, FreshBooks | Yes – broader range of integrations |
| CRM Integration | HoneyBook, Pipedrive, Salesforce | Multiple CRM integrations available |
| API Availability | Invoice Ninja (Alternative tools with API) | Yes |
| Reporting & Analytics | ||
| Bank Connections | No | Yes |
| Pre-Built Financial Reports | Yes | Yes |
| Custom Report Creation | Yes | Yes |
| Security & Compliance | ||
| Dashboard Metrics | Yes | Yes |
| Data Encryption | No | Yes |
| GDPR Compliance | No | Yes |
| Backup Options | Manual | Automatic – Cloud-based backup system |
| Customer Support | ||
| Support Channels | Community Forums, Documentation | 24/7 online support |
| Help Center/Knowledge Base | Yes | Yes |
| 24/7 Support | No | Yes |
| Adaptability | ||
| Multi-Currency Support | Yes | Yes |
| Localization | English, Spanish, French, German, Italian, Dutch, Portuguese | Yes |
| Industry-Specific Customization | No | Yes |
| Scalability | Freelancers/Small Businesses | Freelancers to SMBs – Designed for small businesses and solopreneurs |
| Read Simple Invoices Review | Read Xero Review |
