Your company’s size, complexity and unique invoicing requirements will all play a major role in your decision between Invoice Cloud and QuickBooks Online. Despite having strong invoicing features, both platforms serve very different user types and business needs.
QuickBooks Online offers a full financial management solution with features like time, mileage and expense tracking, as well as the ability to send quotes and estimates. Invoice Cloud focuses mostly on invoice management and payment processing and does not offer more extensive tracking features. On the other hand, it offers customized templates, recurring billing automation and payment reminders. Both platforms facilitate team collaboration through file uploads and user permissions but QuickBooks Online has a competitive edge for service-based businesses managing multiple projects due to its project-based billing.
With a tier-based subscription structure that supports 1–25 users, QuickBooks Online is priced at $11.40/month for Simple Start and $82.50/month for Advanced. It offers a 30-day free trial and unlimited client management. In contrast, QuickBooks Online charges 2.9% + $0.25 for online payments and 1% for ACH transfers while Invoice Cloud charges a flat payment processing fee of 3%. Invoice Cloud’s subscription fees are not made explicit.
QuickBooks Online excels in integration with various payment gateways such as Stripe, PayPal, Square and is compatible with accounting programs like Xero and QuickBooks Desktop. It offers a tiered structure for scalability and supports multi-currency operations, making it ideal for global businesses. While providing electronic payment processing and CRM integration, Invoice Cloud has less comprehensive integration features and lacks multi-currency support.
Through specialized iOS and Android mobile apps, QuickBooks Online users can track expenses, manage invoices and record receipts. On the other hand, Invoice Cloud uses a web interface that is responsive to mobile devices which might make it less user-friendly. Invoice Cloud provides round-the-clock assistance through a variety of channels while QuickBooks Online offers sporadic phone, live chat, email and community forum support.
For straightforward invoicing with round-the-clock assistance, Invoice Cloud is the best option for small businesses catering to domestic customers. For comprehensive financial management, affordable payment rates, support for multiple currencies and strong integrations, QuickBooks Online is a good choice for expanding companies and those with global operations. Overall, because of its extensive feature set and scalability, QuickBooks Online is the best option for the majority of businesses.
| Invoice Cloud | QuickBooks Online | |
|---|---|---|
| Core Features | ||
| Custom Templates | Branded experience with business branding | Yes |
| Send Estimates/Quotations | No | Yes |
| Recurring Billing Automation | Yes | Yes |
| Expense Tracking | No | Yes |
| Time Tracking | No | Yes |
| Mileage Tracking | No | Yes |
| Automated Payment Reminders | Yes | Yes |
| Project-Based Billing | No | Yes |
| Tax Handling | Limited | Yes |
| User Permissions/Role Management | Yes | Yes |
| File Uploads | Yes | Yes |
| Pricing and Plans | ||
| Free Plan Availability | Not specified | No |
| Pricing Range | Not specified | Simple Start: $11.40/month Essentials: $22.50/month Plus: $34.50/month Advanced: $82.50/month |
| Trial Period | Not specified | 30-day free trial available |
| User Limits | Not specified | Simple Start: 1 user Essentials: 3 users Plus: 5 users Advanced: 25 users |
| Client Limits | Not specified | Unlimited clients |
| Storage Limits | Not specified | No specific limits |
| Payment Processing Fees | 3% flat rate | Online Payments: 2.9% + $0.25 Mobile/Card Reader: 2.4% per swipe, 3.4% + $0.25 keyed ACH Bank Transfers: 1% (max $10) |
| Ease of Use | ||
| User Interface | Moderate | Moderate |
| Onboarding Experience | Demo available | Comprehensive onboarding resources |
| Mobile App Availability | No dedicated app (mobile-responsive web interface) | Available for iOS and Android |
| Mobile App Functionality | Full functionality via mobile browser | Invoice creation, expense tracking, receipt capture, mileage tracking |
| Integration | ||
| Payment Gateways Supported | Electronic payment processing supported | QuickBooks Payments, Stripe, PayPal, Square |
| Accounting Software Compatibility | Yes | QuickBooks Desktop, Xero, Sage, FreshBooks |
| CRM Integration | Yes | Native CRM, third-party CRMs, contact management |
| API Availability | Yes | Yes |
| Reporting & Analytics | ||
| Bank Connections | Yes | Yes |
| Pre-Built Financial Reports | Yes | Yes |
| Custom Report Creation | Limited | Yes |
| Security & Compliance | ||
| Dashboard Metrics | Yes | Yes |
| Data Encryption | Yes | Yes |
| GDPR Compliance | Yes | Yes |
| Backup Options | Not specified | Automatic – Cloud-based backup system |
| Customer Support | ||
| Support Channels | Phone, Chat, Help Desk, Knowledge Base, Tickets | Phone, Live Chat, Email, User community forums |
| Help Center/Knowledge Base | Yes | Yes |
| 24/7 Support | Yes | No |
| Adaptability | ||
| Multi-Currency Support | No | Yes |
| Localization | No | Yes |
| Industry-Specific Customization | Yes | Yes |
| Scalability | Large Enterprises, Mid Size Business, Small Business | Full scalability across all business sizes |
| Read Invoice Cloud Review | Read QuickBooks Online Review |
