The two biggest factors in choosing between Easy Invoice and Square Invoices are the size of your business, the budget and the features you need. Both have the critical invoicing features but differ wildly in pricing, integrations and scalability.
Easy Invoice and Square Invoices are both good for freelancers and small businesses, offering basic features like custom templates, recurring billing, automated reminders and tax handling. Easy Invoice has multi-currency support and Square Invoices has project-based billing and more customization options for service industries. Neither provides time and mileage tracking.
Both Easy Invoice and Square Invoices offer free plans but Easy Invoice has more structured paid tiers, costing up to $149/month with a 14-day free trial and supporting up to 6 users. Square Invoices does not include a trial period but it does have unlimited clients and cloud storage and no user limits. Its free plan is competitive but businesses with high transaction volumes should be aware that payment processing fees vary by gateway.
Square Invoices wins for its integration with QuickBooks Online and Xero, its multiple payment options and its public API for custom workflows. In contrast, Easy Invoice does not provide API access and does not specify compatibility with accounting software which can limit its usefulness for businesses that need integrated financial solutions.
Both platforms provide pre-built financial reports, data encryption, GDPR compliance and automatic backups. Easy Invoice has limited custom reporting. Square Invoices has full customization including bank connections. In terms of support, Square Invoices offers 24/7 phone, chat and email support on premium plans while Easy Invoice only offers email support.
Easy Invoice is perfect for freelancers and small businesses that want a cheap and easy to use interface and that works with multiple currencies. Square Invoices is a better choice for small-to-medium businesses looking for advanced integrations, project-based billing, scalable storage and better customer service especially if you’re already using Square.
If you want international invoicing and simplicity, Easy Invoice delivers. For businesses that require seamless accounting integrations, a broader payment stack and room to grow, Square Invoices is the more complete, long-term solution.
| Easy Invoice | Square Invoices | |
|---|---|---|
| Core Features | ||
| Custom Templates | Customizable invoice templates with branding support | Yes |
| Send Estimates / Quotations | Yes | Yes |
| Recurring Billing Automation | Yes | Yes |
| Expense Tracking | Yes | Limited |
| Time Tracking | No | No |
| Mileage Tracking | No | No |
| Automated Payment Reminders | Yes | Yes |
| Project-Based Billing | No | Yes |
| Tax Handling | Yes | Yes |
| User Permissions / Role Management | Yes | Yes |
| File Uploads | Yes | Yes |
| Pricing and Plans | ||
| Free Plan Availability | Yes | Yes |
| Pricing Range | Free/basic access available | Free: $0/month Plus: $49/month Premium: $149/month |
| Trial Period | 14 days | No |
| User Limits | Up to 6 users per subscription account | No strict limits |
| Client Limits | Not specified | Unlimited clients |
| Storage Limits | Not specified | Unlimited cloud storage |
| Payment Processing Fees | Not specified | Varies by payment gateway |
| Ease of Use | ||
| User Interface | Simple | Simple |
| Onboarding Experience | Yes | Yes |
| Mobile App Availability | Both iOS and Android | Yes |
| Mobile App Functionality | Create and send invoices/estimates, record expenses, track payments, run reports, multi-device cloud sync | Full functionality – create and send invoices, accept payments |
| Integration | ||
| Payment Gateways Supported | Multiple gateways supported | Credit cards, Apple Pay, Google Pay, Cash App Pay, ACH bank transfer, Cash App Afterpay |
| Accounting Software Compatibility | Not specified | QuickBooks Online, Xero integration |
| CRM Integration | Not specified | Customer Directory system built-in |
| API Availability | No | Yes |
| Reporting & Analytics | ||
| Bank Connections | Not specified | Yes |
| Pre-Built Financial Reports | Yes | Yes |
| Custom Report Creation | Limited | Yes |
| Security & Compliance | ||
| Dashboard Metrics | Yes | Yes |
| Data Encryption | Yes | Yes |
| GDPR Compliance | Yes | Yes |
| Backup Options | Automatic | Automatic |
| Customer Support | ||
| Support Channels | Phone, Chat, Email | |
| Help Center / Knowledge Base | Yes | Yes |
| 24/7 Support | Not specified | Partial – 24/7 for Premium plans, limited hours for standard users |
| Adaptability | ||
| Multi-Currency Support | Yes | No |
| Localization | English primarily | English |
| Industry-Specific Customization | Limited | Yes |
| Scalability | Freelancers and SMBs | Freelancers to Small/Medium Businesses |
| Read Easy Invoice Review | Read Square Invoices Review |
