Businesses must understand the distinct advantages of both Bill.com and QuickBooks Online when choosing between them for accounting and invoicing. Both platforms offer robust invoicing features but they cater to different business needs and sizes.
Important invoicing features like personalized templates and automated billing are provided by both Bill.com and QuickBooks Online. They facilitate teamwork, tax management, time tracking and expense tracking. However, QuickBooks Online performs better than Bill.com in project management and offers standard mileage tracking. Bill.com’s capabilities in this regard are less evident.
There are significant distinctions between QuickBooks Online and Bill.com’s pricing structures. In addition to a free plan option for testing, Bill.com offers premium plans ranging from $45 to $79 per month. QuickBooks Online is much more affordable with plans starting at $11.40 per month and going up to $82.50. While QuickBooks Online offers a 30-day free trial with user caps ranging from 1 to 25. Bill.com does not giving expanding teams greater flexibility.
Bill.com offers broad compatibility with a variety of accounting programs including QuickBooks Online, Xero, Oracle NetSuite, Sage Intacct, Microsoft Dynamics and a number of CRM systems such as HubSpot and Salesforce. In contrast, QuickBooks Online has native CRM features and offers strong but more constrained integrations with important platforms. However, its integration options are not as extensive as those of Bill.com.
While QuickBooks Online offers a somewhat complicated interface backed by a wealth of onboarding resources, Bill.com offers a user-friendly interface that might make learning easier for novices. Both platforms offer iOS and Android mobile apps that let users generate invoices, monitor spending and record receipts.
QuickBooks Online and Bill.com have similar payment processing costs. QuickBooks Online charges 2.9% plus $0.25 for online payments while Bill.com charges 2.9% for credit/debit card transactions. Additionally, QuickBooks Online provides ACH bank transfers at a discounted rate of 1%, up to $10 and mobile card reader options.
Choose Bill.com for medium to large businesses needing extensive integrations and complex vendor management as its well-matched CRM and accounting capabilities suit established tech environments. QuickBooks Online is suitable for freelancers and small businesses prioritizing affordability and user-friendly features offering clear pricing and strong invoicing options. For most small businesses and solopreneurs, QuickBooks Online offers cost-effectiveness while Bill.com is recommended for larger entities due to its scalability and integration advantages.
| Bill.com | QuickBooks Online | |
|---|---|---|
| Core Features | ||
| Custom Templates | Yes | Yes |
| Send Estimates / Quotations | Yes | Yes |
| Recurring Billing Automation | Yes | Yes |
| Expense Tracking | Yes | Yes |
| Time Tracking | Yes | Yes |
| Mileage Tracking | Limited information available | Yes |
| Automated Payment Reminders | Yes | Yes |
| Project-Based Billing | Limited information available | Yes |
| Tax Handling | Yes | Yes |
| User Permissions / Role Management | Yes | Yes |
| File Uploads | Yes | Yes |
| Pricing and Plans | ||
| Free Plan Availability | Yes | No |
| Pricing Range | Essentials: $45/month Team: $55/month Corporate: $79/month Enterprise: Custom pricing |
Simple Start: $11.40/month Essentials: $22.50/month Plus: $34.50/month Advanced: $82.50/month |
| Trial Period | Yes | 30-day free trial |
| User Limits | No specific user limits mentioned | Simple Start: 1 user Essentials: 3 users Plus: 5 users Advanced: 25 users |
| Client Limits | No specific client limits mentioned | Unlimited clients |
| Storage Limits | Unlimited storage | No specific limits mentioned |
| Payment Processing Fees | Credit or debit card transactions: 2.9% | Online payments: 2.9% + $0.25 Mobile/Card reader: 2.4% swipe Keyed: 3.4% + $0.25 ACH: 1% (max $10) |
| Ease of Use | ||
| User Interface | Simple | Moderate |
| Onboarding Experience | Yes | Comprehensive onboarding resources |
| Mobile App Availability | iOS and Android | iOS and Android |
| Mobile App Functionality | Yes | Invoice creation, expense tracking, receipt capture, mileage tracking |
| Integration | ||
| Payment Gateways Supported | Credit Cards, Debit Cards, PayPal, Wire Transfer, Paper Checks, Virtual Cards |
QuickBooks Payments, Stripe, PayPal, Square |
| Accounting Software Compatibility | QuickBooks (all versions), Xero, Oracle NetSuite, Sage Intacct, Microsoft Dynamics, FreshBooks, Abila | QuickBooks Desktop, Xero, Sage, FreshBooks |
| CRM Integration | Salesforce, Zoho, HubSpot, Pipedrive, Zendesk, SugarCRM, ConnectWise, ServiceNow | Native CRM, third-party CRMs, contact management |
| API Availability | Yes | Yes |
| Reporting & Analytics | ||
| Bank Connections | Yes | Yes |
| Pre-Built Financial Reports | Yes | Yes |
| Custom Report Creation | Yes | Yes |
| Security & Compliance | ||
| Dashboard Metrics | Yes | Yes |
| Data Encryption | Yes | Yes |
| GDPR Compliance | Yes | Yes |
| Backup Options | Automatic | Automatic cloud-based backup |
| Customer Support | ||
| Support Channels | Chat, Email, Phone | Phone, Live Chat, Email, Community forums |
| Help Center / Knowledge Base | Yes | Yes |
| 24/7 Support | No | No |
| Adaptability | ||
| Multi-Currency Support | Yes | Yes |
| Localization | Yes | Yes |
| Industry-Specific Customization | Yes | Yes |
| Scalability | Freelancers, SMBs, Enterprises | All business sizes |
| Read Bill.com Review | Read QuickBooks Online Review |
