Highlights
Screenshot of InvoiceOffice website
Invoice Office positions itself as a comprehensive billing software built specifically for small businesses and freelancers. With a user base exceeding 18,000 entrepreneurs, the platform aims to simplify financial administration so business owners can track expenses, create invoices, and manage projects without wasting time on paperwork. This all-in-one solution handles everything from professional quotations to tax returns within a single interface. Let’s examine its features, pricing, and integration options to determine if it’s the right invoice software for your business needs.
Running a small business involves juggling countless responsibilities, with financial administration often consuming valuable time. Invoice Office attempts to address this challenge by providing an integrated platform that combines invoicing, quotations, expense tracking, and project management into one system.
What sets Invoice Office apart from standard accounting software is its focus on creating a simple user experience without sacrificing functionality. The platform is designed specifically for self-employed professionals and business owners who need powerful financial tools but want to spend less time on administration.
The software promises to help you manage your billing and invoicing process through automation, customization, and integration. By streamlining workflows from quote creation to payment collection, Invoice Office aims to free up time and provide better financial oversight.
This review will examine whether Invoice Office delivers on these promises and which types of businesses might benefit most from its approach. We’ll track its core features, compare its pricing structure to competitors, detail user experiences, and offer a complete overview to help you decide if it’s the right solution for your business.
The foundation of Invoice Office is its robust quotation and invoicing system, designed to streamline the entire billing process from initial proposal to final payment.
Creating professional quotes is simplified with Invoice Office’s customizable system that includes:
Once a customer approves a quote, you can convert it to an invoice with one click, eliminating redundant data entry and saving free time.
The invoice generation process includes:
Maintaining healthy cash flow is critical, and Invoice Office helps with built-in follow-up capabilities:
Creating an invoice in InvoiceOffice
Beyond basic invoicing, Invoice Office offers comprehensive tools for managing your complete financial cycle.
The platform helps businesses get paid faster with multiple payment options:
For subscription services or regular billing arrangements, Invoice Office offers:
This feature is particularly valuable for service businesses with regular billing cycles, saving hours of administration monthly.
Invoice Office provides tools for managing the expense side of your business:
Reconciliation becomes simpler with banking connectivity:
The platform streamlines tax compliance with built-in tools:
Invoice Office provides insights into business performance through various reports:
Order confirmation in InvoiceOcean
The software extends beyond accounting to include project and time tracking capabilities, making it particularly valuable for service-based businesses.
Project management tools integrate with financial tracking:
For hourly billing, Invoice Office offers comprehensive time tracking:
This integration creates a seamless workflow for service providers, ensuring all billable hours are tracked and correctly invoiced.
Invoice Office includes several supplementary features that extend its functionality beyond core accounting and invoicing.
The platform supports the sales process with order management tools:
For businesses selling physical products, Invoice Office offers inventory capabilities:
The software accommodates complex pricing structures:
Invoice Office offers mobile capabilities for entrepreneurs who need to stay connected:
Invoice Office offers a three-tier pricing structure designed to accommodate businesses at different stages of growth. Each plan provides varying levels of functionality and document limits.
| Feature | Free Plan | Basic Plan
(€12.99) |
Professional Plan
(€24.99) |
|---|---|---|---|
| Monthly Documents | Max 3 | Unlimited* | Unlimited* |
| Saved Clients | 3 | 25+ | Unlimited |
| Invoices | ✓ | ✓ | ✓ |
| Quotes | ✓ | ✓ | ✓ |
| Products | ✓ | ✓ | ✓ |
| Customers | ✓ | ✓ | ✓ |
| Projects | ✓ | ✓ | ✓ |
| Time Tracking | ✓ | ✓ | ✓ |
| Procurement | ✓ | ✓ | ✓ |
| Basic Document Design | ✓ | ✓ | ✓ |
| Credit Notes | ✗ | ✓ | ✓ |
| Packing Notes | ✗ | ✓ | ✓ |
| Order Confirmations | ✗ | ✓ | ✓ |
| Recurring Invoices | ✗ | ✓ | ✓ |
| Proforma Invoices | ✗ | ✓ | ✓ |
| Purchase Orders | ✗ | ✓ | ✓ |
| Advanced Document Design | ✗ | ✓ | ✓ |
| Advanced Document Features | ✗ | ✗ | ✓ |
| Advanced Product Features | ✗ | ✗ | ✓ |
| Advanced Settings | ✗ | ✗ | ✓ |
| Advanced Reports & Analytics | ✗ | ✗ | ✓ |
| Bank Statements | ✗ | Standard | Premium |
| Support | Community only | Standard | Premium |
*Note: Exact document limits for Basic and Professional plans aren’t specified on the company page.
A notable limitation in evaluating Invoice Office is the lack of transparent pricing information. Without specific costs for the Basic and Professional plans, it’s difficult to compare options or fully assess value without contacting the company directly.
The Free plan allows up to 3 documents monthly and limits users to 3 saved customers. While it includes core features like basic invoicing and time tracking, it lacks more advanced capabilities. This plan works best for:
The Basic plan is designed for growing businesses and expands significantly on the Free plan’s capabilities. It includes features like recurring invoices, credit notes, order confirmations, and more advanced document design options. This plan would be ideal for:
The Professional plan is the most comprehensive offering, aimed at advanced organizations with more complex needs. It includes all features from previous plans plus advanced product features, settings, and reporting capabilities. This plan is best suited for:
Personal branding in InvoiceOcean
Creating an estimate in InvoiceOcean
User feedback about Invoice Office comes primarily from G2 reviews and testimonials on the Invoice Office website. It’s worth noting that TrustPilot reviews were not found in our research.
Invoice Office has a limited but positive presence on G2, with reviewers highlighting:
Ease of Use: Multiple reviewers mentioned that Invoice Office is quick and easy to use, with an intuitive interface that simplifies invoice creation and management.
One reviewer specifically noted: “I found all the important things on a single dashboard. It helped me a lot for fast and secure invoicing.”
Organization: Users appreciate having “all things in one place” and the ability to manage data on a single dashboard, helping them keep track of their financial documents efficiently.
Document Format: The ability to send invoices as PDF attachments to customers was highlighted as a useful feature.
While the G2 reviews are positive, they don’t provide deep detail of specific features or highlight particular drawbacks. The limited number of Invoice Office reviews also makes it difficult to identify consistent patterns in user experience.
The Invoice Office website features several user testimonials that emphasize:
Time Savings: Multiple testimonials focus on how Invoice Office reduces administration time. One user stated, “Invoice Office helps us to easily manage our billing and invoicing in a lot less time.”
Mobile Capabilities: Some users specifically praise the mobile functionality, with one noting, “With Invoice Office I can create and send invoices on the go from my smartphone. It saves me time and the software is a pleasure to use.”
Ease of Use: Similar to G2 reviews, website testimonials frequently mention user-friendliness. One user commented, “My administration is finally a lot easier to maintain. I don’t like accounting, but Invoice Office makes it much easier.”
Value Proposition: A testimonial mentions, “Invoice Office stood out in both user friendliness and functionality. So great value for money,” though without specific pricing context.
When considering user feedback, it’s important to note:
Is Invoice Office suitable for freelancers?
Yes, Invoice Office is well-suited for freelancers who need an all-in-one solution for quotes, invoices, expense tracking, and time management. The user-friendly interface requires minimal accounting knowledge, making it accessible for freelancers without financial expertise. However, freelancers with very limited invoicing needs may find the 3-document limit on the free plan too restrictive compared to competitors.
How does Invoice Office compare to competitors like Zoho Invoice or FreshBooks?
Without transparent pricing information for Invoice Office, a complete comparison is challenging. Feature-wise, Invoice Office offers similar core functionality to Zoho Invoice and FreshBooks, including customizable invoicing, expense tracking, and time tracking. However, Zoho Invoice offers a completely free plan with more generous limits (up to 1000 invoices annually), while FreshBooks may have more advanced accounting features.
Is there a free trial available for Invoice Office?
Invoice Office offers a free plan with limited features (up to 3 documents per month), which can serve as a way to test the software before committing to a paid subscription.
Can I upgrade my plan as my business grows?
Yes, Invoice Office’s tiered plan structure is designed to accommodate growing businesses. You can start with the Free plan and upgrade to Basic or Professional as your needs expand, allowing your software capabilities to scale alongside your business growth.
How secure is my financial data with Invoice Office?
While specific security details aren’t prominently featured, as a cloud-based financial platform, Invoice Office likely employs industry-standard security protocols including data encryption, secure authentication, and regular backups. For detailed information about their security practices, potential users should contact Invoice Office directly.
Can I use Invoice Office on mobile devices?
Yes, Invoice Office offers mobile functionality that allows users to create and send invoices, track expenses, and monitor business performance from smartphones or tablets. According to user testimonials, the mobile capabilities are well-implemented and particularly valuable for entrepreneurs who travel frequently.
Does Invoice Office integrate with other business tools?
Invoice Office integrates with payment processors like Mollie for online payments and offers bank connectivity for transaction imports. For information about specific integrations with other business software, potential users should consult the Invoice Office website or contact their support team directly.
How does the VAT/tax handling work in Invoice Office?
Invoice Office includes automated VAT calculations and reporting features. The system automatically applies the correct tax rates to invoices, tracks collected VAT, and prepares the necessary amounts for tax returns. This automation helps ensure compliance and reduces the risk of calculation errors.
Invoice Office positions itself as an all-in-one billing and invoicing solution for small businesses and freelancers, offering a comprehensive set of features that extend beyond simple invoice software to include expense tracking, project management, and time recording.
Invoice Office earns a solid 4 out of 5 stars based on its comprehensive feature set, user-friendly interface, and integrated approach to business financial management. The software excels in its core functionality, providing an impressive combination of powerful features and accessibility that makes it particularly valuable for small businesses and freelancers.
The main factors preventing a perfect score are the extremely limited free plan and lack of pricing transparency, which make it difficult to fully assess value compared to competitors. Despite these limitations, the platform’s strengths in automation, mobile accessibility, and workflow integration make it a strong contender in the billing software market.
Invoice Office’s greatest strength lies in its integrated approach to business administration. By combining quoting, invoicing, expense tracking, and project management in one platform, it eliminates the need for multiple software subscriptions and reduces administrative work.
The user-friendly interface, designed specifically for non-accountants, makes financial management accessible to entrepreneurs without specialized knowledge. This focus on creating a simple user experience without sacrificing functionality is evident throughout the platform, from the streamlined invoice creation process to the intuitive bank reconciliation features.
For service-based businesses and freelancers, the seamless connection between time tracking and invoicing is particularly valuable, ensuring that all billable hours are tracked and correctly billed to customers. Similarly, the comprehensive quotation system with digital signatures can help win more business and streamline the sales process.
The mobile capabilities further enhance the platform’s utility, allowing entrepreneurs to manage invoices and track expenses on the go rather than letting them pile up for later.
The most significant drawback is the lack of clear pricing information on the website, which makes it difficult for potential customers to compare options or assess value without contacting the company directly. This lack of transparency contrasts with competitors who clearly display their pricing tiers.
The extremely limited free plan (3 documents per month) may also disappoint freelancers and startups looking for a more generous entry-level option. Competitors like Zoho Invoice offer much more substantial free plans, potentially making them more attractive for businesses with minimal needs.
Additionally, while the company claims over 18,000 users, the limited presence on independent review platforms makes it challenging to fully verify user satisfaction and identify potential issues that might not be apparent from the feature list.
Invoice Office is best suited for:
Invoice Office may not be the best fit for:
Invoice Office earns a solid recommendation for small businesses and freelancers seeking an integrated, user-friendly approach to financial management. Its comprehensive feature set, intuitive design, and mobile capabilities make it a worthy contender in the billing and invoicing software market.
However, the lack of pricing transparency is a significant drawback that should be addressed. Potential users would be well-advised to contact the company directly for pricing information and possibly request a trial before making a commitment, especially if they’re comparing alternatives with clearly displayed pricing.
For businesses that prioritize an all-in-one solution and user-friendly design over having the absolute lowest cost or most extensive feature set, Invoice Office appears to be a valuable tool that could significantly streamline the invoicing process and free up time for core business activities.
