Easy Invoice and QuickBooks Online serve different markets and the best choice depends on the size and complexity of your business needs.
Easy Invoice has fewer features than QuickBooks Online, such as time tracking, project billing and industry-specific customization. Both also allow you to do things like recurring billing, track expenses and create custom invoices. However, QuickBooks offers more advanced features including a full API, bank connections and the ability to create custom reports, making it a full-fledged financial management solution. Easy Invoice is all about simplicity. It targets users that want a simple invoice process without the full accounting suite complexity.
A major difference in the Easy Invoice vs. QuickBooks Online debate is price. Easy Invoice is a great option if you have a small team, with a free plan for up to six users. QuickBooks Online doesn’t have a free tier with plans starting at $11.40/month for one user and going up to $82.50/month for 25 users. QuickBooks also provides a 30 days free trial whereas Easy Invoice provides a 14 days free trial. QuickBooks also has its own integrated payment processing with no hidden fees which Easy Invoice doesn’t mention. All in all, Easy Invoice is the cheaper option for freelancers and new businesses.
QuickBooks Online has many integration options including native CRM tools, third-party CRM integrations, top payment gateways and a full API for customization. Easy Invoice has multiple payment gateways but limited CRM integrations and no API access. QuickBooks Online is for companies of any size but Easy Invoice is for freelancers and small to medium sized businesses. Both platforms have iOS and Android mobile apps with solid core capabilities.
QuickBooks Online has phone, live chat, email and community forums. Easy Invoice offers support only through Email. This may be a disadvantage for users who prefer to communicate by phone and live chat.
Choose Easy Invoice for a simple, free invoicing tool for freelancers, solopreneurs or small teams. If you need additional features like time tracking, project billing, scalability and are willing to pay for a complete solution, then QuickBooks Online is the way to go. Both tools excel at basic invoicing but the decision will come down to how much financial management you need.
| Easy Invoice | QuickBooks Online | |
|---|---|---|
| Core Features | ||
| Custom Templates | Customizable invoice templates with branding support | Yes |
| Send Estimates / Quotations | Yes | Yes |
| Recurring Billing Automation | Yes | Yes |
| Expense Tracking | Yes | Yes |
| Time Tracking | No | Yes |
| Mileage Tracking | No | Yes |
| Automated Payment Reminders | Yes | Yes |
| Project-Based Billing | No | Yes |
| Tax Handling | Yes | Yes |
| User Permissions / Role Management | Yes | Yes |
| File Uploads | Yes | Yes |
| Pricing and Plans | ||
| Free Plan Availability | Yes | No |
| Pricing Range | Free/basic access available | Simple Start: $11.40/month Essentials: $22.50/month Plus: $34.50/month Advanced: $82.50/month |
| Trial Period | 14 days | 30-day free trial available |
| User Limits | Up to 6 users per subscription account | Simple Start: 1 user Essentials: 3 users Plus: 5 users Advanced: 25 users |
| Client Limits | Not specified | Unlimited clients |
| Storage Limits | Not specified | No specific limits |
| Payment Processing Fees | Not specified | Online Payments: 2.9% + $0.25 per transaction Mobile/Card Reader: 2.4% per swipe, 3.4% + $0.25 per keyed transaction ACH Bank Transfers: 1% (max $10 per transaction) |
| Ease of Use | ||
| User Interface | Simple | Moderate |
| Onboarding Experience | Yes | Comprehensive onboarding resources available |
| Mobile App Availability | Both iOS and Android | Both iOS and Android |
| Mobile App Functionality | Create and send invoices/estimates, record expenses, track payments, run reports, multi-device cloud sync | Invoice creation, expense tracking, receipt capture, mileage tracking |
| Integration | ||
| Payment Gateways Supported | Multiple gateways supported | QuickBooks Payments, Stripe, PayPal, Square |
| Accounting Software Compatibility | Not specified | QuickBooks Desktop, Xero, Sage, and FreshBooks |
| CRM Integration | Not specified | Native CRM, Third-party CRMs, Contact Management |
| API Availability | No | Yes |
| Reporting & Analytics | ||
| Bank Connections | Not specified | Yes |
| Pre-Built Financial Reports | Yes | Yes |
| Custom Report Creation | Limited | Yes |
| Security & Compliance | ||
| Dashboard Metrics | Yes | Yes |
| Data Encryption | Yes | Yes |
| GDPR Compliance | Yes | Yes |
| Backup Options | Automatic | Automatic – Cloud-based backup system |
| Customer Support | ||
| Support Channels | Phone, Live Chat, Email, User Community Forums | |
| Help Center / Knowledge Base | Yes | Yes |
| 24/7 Support | Not specified | No |
| Adaptability | ||
| Multi-Currency Support | Yes | Yes |
| Localization | English primarily | Yes |
| Industry-Specific Customization | Limited | Yes |
| Scalability | Freelancers and SMBs | Full Scalability Across All Business Sizes |
| Read Easy Invoice Review | Read QuickBooks Online Review |
