The complexity of your company and your accounting requirements will play a major role in your decision between Xero and Invoice Cloud. Despite having dependable invoicing features, both platforms cater to quite different market niches and have different feature sets.
Invoice Cloud primarily offers streamlined payment processing and basic invoicing functions including custom templates, recurring billing and automated reminders. In contrast, Xero provides a comprehensive accounting solution, featuring expense tracking, time tracking, project-based billing and tax handling along with estimates and quotations. While both platforms support user permissions and collaborative workflows, Xero stands out as a more complete financial management tool compared to Invoice Cloud’s focused invoicing capabilities.
Highlighted as a very user-friendly accounting solution, Xero offers crucial accounting and invoicing features along with easy navigation and specialized mobile apps for iOS and Android. In contrast, Invoice Cloud lacks specialized mobile applications but has a mediocre user interface and mobile-responsive web access. Hence, companies that value mobile accessibility and user-friendly design are better suited for Xero.
Invoice Cloud and Xero both offer accounting software compatibility and API accessibility. However, Xero shines with a greater variety of integration choices, supporting numerous CRM integrations in addition to multiple payment gateways like Stripe, PayPal and GoCardless. On the other hand, Invoice Cloud’s capabilities are more constrained, even though it can integrate CRM and process electronic payments. With a design that supports expansion from solo operations to small business setups, Xero is targeted at freelancers and small to medium-sized businesses while Invoice Cloud is more scalable and caters to large enterprises and mid-sized businesses.
In addition to supporting multi-currency transactions and localization, Xero offers a large selection of pre-built financial reports and permits the creation of custom reports. Invoice Cloud provides pre-made reports but lacks support for global business features and offers few customization choices.
Invoice Cloud is the perfect choice for basic invoicing requirements. Xero is better for businesses that need full financial management and extensive accounting features, such as mobile functionality and expense tracking. Xero has greater room for expansion and offers a more comprehensive solution for growing businesses.
| Invoice Cloud | Xero | |
|---|---|---|
| Core Features | ||
| Custom Templates | Available – Branded experience with business branding | Customizable invoice templates with branding alignment |
| Send Estimates/Quotations | No | Yes |
| Recurring Billing Automation | Yes | Yes |
| Expense Tracking | No | Yes |
| Time Tracking | No | Yes |
| Mileage Tracking | No | Yes |
| Automated Payment Reminders | Yes | Yes |
| Project-Based Billing | No | Yes |
| Tax Handling | Limited | Yes |
| User Permissions/Role Management | Yes | Yes |
| File Uploads | Yes | Yes |
| Pricing and Plans | ||
| Free Plan Availability | Not specified | No |
| Pricing Range | Not specified | Early: $2.50/month, Growing: $5.50/month, Established: $9/month |
| Trial Period | Not specified | 30-day free trial available |
| User Limits | Not specified | Varies by plan – Early plan supports basic users |
| Client Limits | Not specified | Plan-specific limits |
| Storage Limits | Not specified | No specific limits mentioned |
| Payment Processing Fees | Not specified | Standard payment gateway fees apply |
| Ease of Use | ||
| User Interface | Moderate | Simple – One of the most user-friendly accounting solutions |
| Onboarding Experience | Demo available | Yes |
| Mobile App Availability | No dedicated app – Mobile-responsive web interface | Available for iOS and Android |
| Mobile App Functionality | Full functionality via mobile browser | Core invoicing and accounting features supported |
| Integration | ||
| Payment Gateways Supported | Electronic payment processing supported | Multiple gateways including Stripe, PayPal, GoCardless |
| Accounting Software Compatibility | Yes | Yes – Broader range of integration options than many competitors |
| CRM Integration | Yes | Multiple CRM integrations available |
| API Availability | Yes | Yes |
| Reporting & Analytics | ||
| Bank Connections | Yes | Yes |
| Pre-Built Financial Reports | Yes | Yes |
| Custom Report Creation | Limited | Yes |
| Security & Compliance | ||
| Dashboard Metrics | Yes | Yes |
| Data Encryption | Yes | Yes |
| GDPR Compliance | Yes | Yes |
| Backup Options | Not specified | Automatic – Cloud-based backup system |
| Customer Support | ||
| Support Channels | Phone, Chat, Help Desk, Knowledge Base, Tickets | 24/7 online support |
| Help Center/Knowledge Base | Yes | Yes |
| 24/7 Support | Yes | Yes |
| Adaptability | ||
| Multi-Currency Support | No | Yes |
| Localization | No | Yes |
| Industry-Specific Customization | Yes | Yes |
| Scalability | Large Enterprises, Mid Size Business, Small Business | Freelancers to SMBs – Designed for small businesses and solopreneurs with room to grow |
| Read Invoice Cloud Review | Read Xero Review |
